2014-2015 OTPS Expenditure Suspension
Enterprise Enhancement, Phase 1 (EE1) to the Statewide Financial System (SFS)
Effective April 1, 2015, New York State will be upgrading its Statewide Financial System (SFS). The project is called the "Enterprise Enhancement, Phase 1" (EE1). As a result, corresponding changes to CUNY's business practices and the CUNYfirst system are required to ensure that all contracts, purchasing and accounts payable processes are aligned with the SFS requirements. One of these changes will include a modification to the year-end Procurement processing calendar. The University has strongly advised that the colleges revise the final date for approved requisitions to February 27th. This date is critical to ensure that purchase orders can be processed prior to the State-imposed blackout period. York will be adhering to that recommendation.
All purchase requisitions, including those for purchases which are supported by Materials Fees, must be entered and budget approved by February 27, 2015. All 2015 departmental budgets have been fully allocated and are available for purchases. All items purchased must be delivered to the college by Tuesday, June 30, 2015. Any purchase requisitions that contain items that will not be delivered by June 30, 2015, will be returned to the originating departments. In addition, any purchase requisitions entered into CUNYfirst after February 27, 2015 will not be processed. Please note that this suspension also applies to Proftech (formerly Staples). Purchases made through the Proftech link will be suspended on Friday, February 27, 2015, at which time all current purchase orders will be cleared. Proftech accounts may again be opened once the purchase orders have been cleared depending upon funding availability. Please be sure that once goods and services are received, receipts must be scanned into CUNYfirst. Please also provide the original signed copy to the Business Office in order for the payment to be processed.
Purchases made through the Auxiliary, Association, Foundation and the Queens EOC (i.e. soft money purchases) will be suspended on April 17, 2015.
If you need assistance with entering a purchase requisition, please see Rashmi Malesh in the Business Office. If you have a Budget question, please see Andy Mendell in the Budget Office.
Thank you for your support with this important matter.