Group Study Rooms

The Library has several group study rooms that are available on a first come, first served basis, and which can be reserved through an online system. In order to promote a quiet and safe environment for York students, faculty, and staff, the Library requests that you adhere to the following rules when utilizing group study rooms.

Purpose

York College Library has 14 group study rooms for use beginning when the Library opens in the morning until 30 minutes prior to the Library’s evening closing. Group study rooms are intended as a place for students to work and study together. They are not intended for individual study or socializing.

Who can reserve rooms?

Only current York College and Queens High School for the Sciences students, with valid York and New York City Department of Education IDs, respectively, may reserve rooms for group study.

How do I reserve a group study room?

Group study rooms are reserved through an automated reservation system. Study rooms can be reserved remotely or at a reservation kiosk.  After reserving a room in the reservation system, the student must go to the Library’s Circulation/Reserve Desk and present a valid ID to get the room key. Room use, like book use, is tracked during use in the Library’s automated circulation system. Failure to return the room key on time will result in a fine and you will be asked to vacate the room. The fine is $0.10 per minute ($6/hour). The fine for a lost key is $10.00. Borrowing privileges will be blocked if overdue fines are not paid.

The individual borrowing the key is responsible for ensuring that the room remains tidy, the door is locked when leaving and the key is handed back to the staff member at the Library’s Circulation/Reserve Desk.

When can we reserve the room?

Rooms are available on first-come, first-served basis. Rooms can be reserved one week in advance in the reservation system.

How many people do we need to reserve a room?

Groups must be comprised of at least three individuals with a maximum of eight individuals.

How long may we use the room?

Rooms are assigned for two-hour time blocks. If you fail to pick up the room key within 15 minutes of the reservation time you may lose your reservation. Groups may stay beyond the two-hour period if no one else has reserved the room. The room must be renewed at the Circulation/Reserve Desk before the two-hour period ends. There is a one-renewal limit for the day.

If there are no rooms open, a hold may be placed to secure the next available room. You will be told what time to pick up the room key at the Circulation/Reserve Desk. If you have not picked up the room key within 15 minutes of your reservation time, the room may be renewed or given away to someone else.

Usage Policies

Rooms are to be left tidy after use.

No food or drinks are allowed.

Work should be conducted quietly.

Take all belongings when vacating the room.

No loud music or audio allowed.

Do not bring additional furniture into the study rooms.

Please apprise staff at the Library’s Circulation/Reserve Desk immediately if any damage (including food/water damage) to furniture or equipment is found in the room.

Study Room Designation

If you need to use audio or video for group discussion, please reserve study rooms 1 through 6; let Circulation staff know if you have any other specific requirements.

Rooms may be randomly checked. Public Safety Officers are authorized to enforce the Library’s policy by asking unassigned groups or individuals to vacate the rooms. Persons who do not comply with this request will be reported to the Provost and will be asked to leave the library.

Students are expected to act with civility towards others in order to foster and promote an educational environment conducive to the College’s mission, vision, and values.

Please observe these policies and share the facilities without need for interference by Library staff or Public Safety Officers.

Thank you for your cooperation in supporting the Library’s quality of life!