Office of Student Academic Services

The Office of Student Academic Services (OSAS) monitors student progress towards their degree and reviews appeals to determine if student circumstances warrant exceptions to the academic policies and regulations of the College.

OSAS is dedicated to helping students realize their academic potential. We monitor all academic standards and procedures, as well as provide students with information needed to make informed decisions. Students must give thoughtful consideration to their academic and personal goals as they take responsibility for their academic choices and decisions. OSAS is where students come for the Committee on Academic Policy and Standards (CAPS), Satisfactory Academic Progress (SAP), and for information regarding excess credits. Additionally, OSAS provides campus logistical support and provides resources to assist students.

Mission Statement

The mission of the Office of Student and Academic Services is to:

  • Provide students with campus resources designed to optimize academic success leading to timely academic progress toward graduation;
  • Provide advice about academic progress and college resources within a consistent framework of college policy and practice;
  • Support faculty and staff by building processes that support academic success; and,
  • Create a professional and courteous atmosphere in which students, faculty, and staff receive information about college policy and practice to promote its primary task of academic success for all students.

General Information

Process

Students have the right to petition for readmission, retroactive withdrawals (or leave of absence), readmission, excess credits or to appeal the determination of ineligibility for financial aid. To petition for one of the above:

  1. Contact the Office of Student Academic Services for help and guidance throughout the petition process. They will help ensure that you submit the proper petition and answer any questions you may have.
  2. Complete the appropriate petition form.
  3. Meet with an Academic Adviser to develop a Plan of Action and attach it to the petition (for PELL Grants only)
  4. Prepare a detailed personal statement (typed 200 words or less) explaining: extenuating circumstances and how you propose to resolve the deficiency that contributed to your unsatisfactory academic progress
  5. Provide documentation for extenuating circumstances Attach as many as possible of the following:
  • Personal Illness - Evidence includes physician’s statement, hospital records, etc., involving hospitalization or extended confinement;
  • Death - Evidence includes copy of death certificate of an immediate family member (mother, father, child, sibling, grandparent) or illness of an immediate family member of which you were the primary caretaker (must include a statement from a physician, social worker, etc. indicating your primary care-taking role with dates) requiring your absence from classes for an extended period of time;
  • Emotionally Disabling Condition - Evidence must include a statement from a licensed physician, psychologist, social worker, etc., that prevented you from attending classes;
  • Military Duty - Evidence includes deployment orders;
  • Involvement with social agencies; government entities; incarceration; or similar reasons that prevented you from attending classes. Evidence includes official documents with dates;
  • Other Extenuating Circumstances - Evidence includes official documents with dates, eviction notice, divorce papers, police reports, etc.

Submit the above information packet to a staff member in the Office of Academic Student Services in room number AC-4G04 to be reviewed for completeness and date stamped. DO NOT slip petitions under the door after hours or leave them unattended on the counter. Those found or not found or left unattended will be considered not delivered and not presented to the committee. Petitions must be received by 3:00 pm on the deadline date.*

 Any late or incomplete petition packets without supporting documentation, or those received after the deadline date will not be accepted.

 

Office of Student Academic Services:

Academic Core Building 4G04
Office Phone: 718-262-2770
Email: osas@york.cuny.edu